CHASING DREAMS AT IUE: THE START OF A NEW STUDENT CLUB AND ITS OPERATING PRINCIPLES

Time to Start a Club: If you want to start a new club, you must apply at the beginning of each academic year, within the first four weeks of classes starting. Remember! If you miss this deadline, your application will not be considered,

Required Documents: You need to prepare following documents in order to set up a club: 

  • Student Club Establishment Proposal Form and Founding Member Notification,
  •  Advisor Admission Form,
  • Club Charter in Turkish and English,
  •  Club Logo Draft (Vector Turkish and English Club Logo Draft with a resolution of at least 1920x1080 pixels),
  • Club Activity Plan and Budget.

Founding Members: To establish a club, you need to find at least 20 founding members who have renewed their registration at IUE in the fall semester of the relevant year.

Club Names and Purpose: The name of the club you will establish should reflect your field of activity and you should organize activities in accordance with the name. It is not possible to establish more than one club for the same or similar purposes.

Application Process:  All application documents must be submitted to SKS with the wet signature of your club advisor. After the applications are evaluated by SKS, the club can start operating if approved by the Rectorate.

Equality: Clubs are obliged to ensure that all students benefit equally from club activities. Discrimination based on religion, language, race, nationality, gender and similar reasons is prohibited.

OPERATING PRINCIPLES

1- Club Activities: Clubs should only organize activities related to their field of study. However, you can cooperate with other clubs in activities related to other fields. You can also carry out social responsibility projects on your own.

2- Operating Conditions: In order for clubs to survive, they must organize at least one event per semester, hold at least two board meetings per year and have at least 20 members.

3- Event Request Form: For each event, you must fill out the form (ANNEX-7) below in the student clubs regulation of Izmir University of Economics and submit it to SKS with the approval of your advisor.

4- Event Permissions: Before organizing an event on or off campus, you must apply to SKS with the approval of your advisor at least 15 days before the event. Do not forget to specify all event details completely.

5- Social Media: Clubs cannot make posts on their social media accounts that are contrary to IUE's vision, mission and policies.

6- Sponsorships: Clubs may receive sponsorship support in cash or in kind with the permission of the Rectorate. Contracts with sponsors must be complete.

7- Financial Gain: Club members may not make personal financial gain from the activities.

8- Events and Surveys: At the end of each event, an Event Satisfaction Survey is administered to the participants and the final report must be submitted to SKS within 10 business days after the event.

9- Changes: If you want to change the club name, charter or logo, you must take this decision in the general assembly and apply to SKS. Changes take effect upon the approval of the Rectorate.

These principles will guide you during your club establishment and activities. Click on the link for more detailed information: https://www.ieu.edu.tr/tr/bylaws/type/read/id/27

Now you are ready to start your club and organize great events!